You’re an event planner and you are adept at organising, structuring, and creating events. You know how to set an effective schedule. You can find the perfect venue at a moment’s notice. You can solve any problems your speakers have and you can deal with all aspects of an event on budget, and on time. But your weakness is your knowledge and expertise in audio visual production.
The best thing to do is acknowledge your own weakness and bring in an effective team of Event Production Companies to help you streamline your AV and make your event a complete audio visual success. Professional AV companies bridge the gap between your limited knowledge and the specialist knowledge you need to create effective AV solutions.
So once you have your AV team in place, make the most of their expertise by working effectively together so your event is well-presented and streamlined.
Build Your General AV Knowledge
You don’t need to know the technical aspects of how to set up AV systems or how to work sound controls. You should, however, know a little bit about how AV systems work and what you can have in an AV system including microphone systems, PAs, screens and projections. You should have a general knowledge of the types of systems you will need, and the ones which will not be needed, at your event.
Understand the Roles of AV Technicians
If you are working with an AV team then it is likely that there will be a range of jobs undertaken by different members of the team and it is a good idea to have a broad knowledge of who will be in charge of which aspect of the AV production. You don’t need to know, or manage, exactly what they are doing but you do need to make sure that you understand how they fit into the bigger picture.
Make Sure You Ask Questions
If you are unsure about any aspect of the event’s AV planning then do not stay silent. You are naturally used to being in charge of an event and having knowledge about event planning but there is no problem in admitting you do not know everything. It is much better to ask than to assume. Keep asking for explanations if you are not sure.
Keep Communications Open Right From the Start
Make sure that you consult with your AV team right from the start and at regular intervals throughout the event planning and through the event itself. You all need to be in the same loop so you can judge the most effective AV solutions and then work on rectifying any problems that may come up during the event.